A/P built for DTC brands
with global suppliers.

Forward supplier invoices (PDFs or images) to your unique AP OCR inbox email address. Fulfil's AI extracts vendor details, invoice number, date, line items, amounts, and taxes. A draft bill is created automatically for you to review and match to open purchase orders. You can make any edits and post to your GL with one click.

Yes. Fulfil supports 50+ currencies. Create supplier records in their local currency (CNY, VND, EUR, etc.). Exchange rates update automatically from trusted sources. When you pay the bill, Fulfil records the realized gain or loss based on the actual exchange rate at time of payment.

3-way matching compares your Purchase Order (what you ordered), Goods Receipt (what you received), and Supplier Invoice (what you're billed) to catch discrepancies before payment. This prevents overpayments, duplicate bills, and pricing errors.

When your warehouse receives a PO, Fulfil auto-creates a draft supplier invoice using the received quantities and the PO unit prices as your baseline. To review across a supplier, run the Three Way Match Report: for a supplier and date range it lists each purchase order line with the ordered, received, and invoiced quantities side by side, plus the ordered unit price against the invoiced unit price. When a billed quantity or price doesn't line up with what you ordered and received, the difference is visible in the adjacent columns, so you can investigate the variance before you post and pay.

Create supplier records for influencers, photographers, and agencies. Flag them as 1099 contractors if needed. Create service-only bills (no inventory) and code them to marketing or advertising GL accounts. Fulfil tracks all payments and generates reports for year-end 1099 filing.

Fulfil has a complete general ledger built into the product, so you can manage all your accounting in one place. If you want to continue using QuickBooks or Xero during a migration year, we offer limited support to push data to both systems, but most brands find it easier to switch entirely to Fulfil's GL.

Yes. Fulfil integrates with BILL (Bill.com) and supports a two-way invoice sync and the ability to sync payments automatically. You can book the expenses from these bills to a class and department to help keep track of departmental and channel-specific expenses.

Yes. Record the prepayment against the purchase order as a new supplier payment, an existing unallocated payment, or a linked journal entry line. When you post the first invoice for that purchase order, Fulfil automatically applies the prepayment and reduces the balance you owe. A prepayment can only be matched once, so if it exceeds the first invoice, apply the excess to later invoices manually.

Yes. Enable check printing on the bank account you pay from and set the next check number to match the stock loaded in your printer. From a supplier's contact record you can run a check against selected bills, where Fulfil totals the invoices and matches the payment to them, or run a check for a custom amount for a deposit or advance. Each check generates as a PDF, posts a journal entry, and advances the check number automatically. Checks use an editable print template, so you can format them for your pre-printed stock and include remittance details. You run checks one supplier at a time; to pay many suppliers at once, use the payment CSV importer.

Yes. When a supplier sends a single bill that spans multiple purchase orders, Fulfil creates a separate draft invoice for each receipt. Select those draft invoices in Payables, open the toolbar menu, and choose Merge Invoices to combine them into one record with all the line items, so the invoice matches the physical bill before you post it. You can merge only draft invoices from the same supplier, and merging can't be undone, so review the lines first.

Yes. Set up a royalty agreement with the rights holder, a start and end date, and a rate — fixed per unit, a percentage of gross, or a percentage of net — with conditional rates for specific sales channels or countries. Assign the agreement to a product variant, and when that variant ships and invoices Fulfil accrues the royalty to your expense and accrued-payable accounts. Returns reverse the accrual automatically. You can then generate royalty invoices per rights holder, grouped by agreement, product, or variant. Each variant carries one active agreement at a time.