Accounting
Accounting built into
your ERP.
Your general ledger, AP, AR, revenue recognition, fixed assets, and budgets live in the same system as your orders and inventory. Every shipment, receipt, and payment posts its own journal entry in real time, so the books stay close-ready. No nightly sync to QuickBooks, no reconciling two systems.
Customer stories
Finance teams that trust one source of truth.
“I want all of my data to be in one spot and Fulfil really allows us to do that. We've taken what was a 13-month audit process down to 3 months.”
“Honestly, I don't think we would have expanded to where we are without Fulfil. Before, we were predominantly in North America and it was a lot of fragmented data and Excel spreadsheets. We were always behind in understanding our true landed costs.”
“From a finance component side, I found that Fulfil had the ability to give me real-time data to make decisions where needed.”
Every operation
posts its own journal entry.
Ship an order and revenue is recognized at transfer of control. Move inventory and COGS posts. Take a payment and AR clears. Receive a bill and AP updates. Fulfil generates the correct debits and credits automatically, so your general ledger is accurate in real time, not after a month-end cleanup.
What's included
A complete accounting suite, not a bolt-on ledger.
Real-time general ledger.
Every shipment, receipt, and payment posts a journal entry automatically. Chart of accounts, classes for channel and region reporting, and audit-ready trails.
GAAP and IFRS revenue recognition.
Revenue recognized at transfer of control, with deferred revenue for pre-orders and partial shipments. Accrual accounting out of the box.
Vendor bills to payment.
OCR bill inbox, three-way match against POs and receipts, approval workflows, and payments, including foreign currency.
Invoicing and collections.
Invoice DTC, wholesale, and marketplace customers, apply payments, and track aged balances across channels and currencies.
Depreciation and amortization.
Straight-line depreciation for fixed assets and prepaid-expense amortization, with entries posted automatically as dates pass.
Plan and track variance.
Set budget targets and monitor actual versus planned spending, so finance sees variance as it happens.
Every legal entity,
one set of books to close.
You opened a second brand, then an international entity, then a holding company. With Fulfil's multi-company accounting, all of them run in one instance, each with its own chart of accounts, fiscal years, and base currency, so you stop exporting from three systems and reconciling intercompany balances by hand.
- Automatic intercompany journal entries for transfers and dropships, booked in both entities
- Consolidated balance sheet, income statement, and cash flow with automatic eliminations
- Intercompany billing and re-invoicing to distribute shared costs to the right books
- Per-entity base currency, with consolidated balance sheet and valuation converted to one reporting currency
Transfers
Move inventory between entities with a sale in one and a purchase in the other, posted automatically
Dropships
One entity sells, another ships to the customer, with revenue and COGS recorded on both sides
Consolidation
Per-company columns, an intercompany elimination column, and a consolidated external-activity total
One instance
Every entity in a single Fulfil login, with user access scoped per company
Why Fulfil accounting vs. QuickBooks or NetSuite
| Feature | QuickBooks + Shopify | NetSuite | Fulfil |
|---|---|---|---|
| Data Freshness | Nightly sync, hours of delay | Real-time for smaller brands, often delayed as transactions increase | ✓ Real-time, included with ERP |
| Payout Reconciliation | Manual payment processor reconciliation | Requires expensive customization | ✓ Native Shopify payout & Amazon settlement reconciliation |
| Multi-Warehouse COGS | No multi-warehouse COGS tracking | Complex setup, consultant required | ✓ Warehouse-level COGS out of the box |
| Deferred Revenue | Brands book revenue when cash received, proper deferred revenue too hard | Requires expensive add-on modules | ✓ Deferred revenue built-in for pre-orders |
| Scalability | Breaks at 5K+ orders per month | Scales for wholesale and smaller brands, but transaction tiers get expensive | ✓ Scales seamlessly, modern interface |
For DTC brands: QuickBooks breaks as you scale. NetSuite works but brings enterprise complexity and cost. Fulfil gives you real-time accounting built into operations from day one.
Agentic ERP
A ledger your finance team can just ask questions.
Because Fulfil is an agentic ERP, your books aren't locked behind a BI license. Caraway's finance team was the first at the company to adopt Claude once Fulfil shipped its MCP integration, asking questions like "show me revenue by channel this quarter" in plain English. Vibe-code a custom close-status or margin dashboard as a Micro App in minutes, no developers required. It's all part of Fulfil's AI platform.
FAQ
Accounting questions.
Does Fulfil replace QuickBooks or NetSuite?
Is Fulfil's accounting GAAP compliant?
When does Fulfil recognize revenue?
Do I still need a separate bookkeeping or GL tool?
Can Fulfil handle multiple legal entities?
What depreciation and amortization does Fulfil support?
How does month-end close work in Fulfil?
Close the gap between
operations and accounting.
See how Fulfil keeps your general ledger, AP, AR, and revenue recognition accurate in real time.