Ulta Beauty
Supply beauty and skincare products to Ulta Beauty retail stores and online using Fulfil ERP's EDI integration. Automate wholesale orders, advance ship notices, invoices, and inventory management for beauty retail distribution at scale.
EDI Documents for Ulta Beauty.
Here's how EDI automates your workflow with Ulta Beauty.
Purchase Order (PO)
What it is
When Ulta Beauty wants to buy your products, they send you an 850 Purchase Order electronically. It contains everything you need: product SKUs, quantities, pricing, delivery address, and requested ship date. This is like receiving an order notification in Shopify, but from Ulta Beauty instead of a direct customer.
How it works in Fulfil
The 850 creates orders automatically in Fulfil the moment Ulta Beauty places them. Just like Shopify orders appear instantly when customers check out, retail orders from Ulta Beauty flow directly into your system.
Why it matters
Without this, you'd be manually entering orders from Ulta Beauty's vendor portal or from email notifications. This eliminates data entry errors and gets orders into your fulfillment workflow immediately.
PO Acknowledgement
What it is
This is your automated "order confirmed" response back to Ulta Beauty. When you process an 850 Purchase Order in Fulfil, an 855 automatically goes back to tell Ulta Beauty "Yes, we got your order and we can fulfill it." You can confirm the full order or indicate if any items are out of stock.
How it works in Fulfil
Fulfil automatically sends the 855 when you accept the order. Just like Shopify sends order confirmation emails to customers, Fulfil sends 855s to Ulta Beauty confirming you received their order and will process it.
Why it matters
Ulta Beauty needs to know you received their order and can fulfill it. This prevents them from wondering if their order got lost and calling your team to check. It's professional communication that major retailers require.
Advance Ship Notice (ASN)
What it is
This is your automated shipping notification with detailed packing information. When you ship an order to Ulta Beauty, the 856 tells them exactly what's coming: tracking numbers, box contents, carton labels (SSCC), weights, and carrier details. For big retailers, this includes which specific products are in which boxes, crucial for their warehouse receiving.
How it works in Fulfil
Fulfil automatically generates and sends the 856 when you ship orders. The system includes all the detailed packing information Ulta Beauty requires for fast warehouse receiving. Think of it as a shipping notification, but with complete box-level details instead of just a tracking number.
Why it matters
Ulta Beauty has massive warehouses receiving hundreds of shipments daily. The 856 tells their system exactly what to expect so they can prep receiving teams, verify shipments quickly, and get your products on shelves faster. Without it, your shipments sit in receiving longer.
Invoice
What it is
This is your automated invoice sent electronically for payment. After you ship products to Ulta Beauty, the 810 invoice tells them exactly what to pay you: line items, quantities shipped, unit prices, totals, and payment terms. Ulta Beauty's accounts payable system processes this automatically for payment.
How it works in Fulfil
Fulfil generates the 810 invoice automatically when you complete shipments. The electronic invoice goes straight into Ulta Beauty's payment system, matching the shipped quantities from your 856 ASN.
Why it matters
Ulta Beauty processes thousands of invoices. Paper invoices or PDFs get lost, require manual data entry, and delay payment. Electronic 810 invoices go straight into their payment system, getting you paid faster. Typically 30-60 days instead of 90+ days.
Payment Order/Remittance
What it is
This is Ulta Beauty telling you they paid you and which invoices they're paying. When Ulta Beauty processes payment, they send an 820 that says "We paid invoice #12345 for $10,000 on this date." This lets Fulfil automatically match payments to invoices and mark them as paid in your accounting.
How it works in Fulfil
When Ulta Beauty sends an 820, Fulfil automatically reconciles the payment against your open invoices, marks them as paid, and records the transaction in your accounting system. This happens automatically when the bank deposit arrives.
Why it matters
Without this, you'd manually reconcile bank deposits to figure out which invoices were paid. Ulta Beauty might pay 10+ invoices in one wire transfer. The 820 tells you exactly which invoices that payment covers, saving hours of manual reconciliation work.
Inventory Advice/Update
What it is
This tells Ulta Beauty how much inventory you have available for them to order. You can send 846 updates daily, weekly, or when inventory changes. It includes your current stock levels by SKU, usually at your warehouse or 3PL. Ulta Beauty requires this to prevent them from ordering products you can't fulfill.
How it works in Fulfil
Fulfil sends 846 inventory updates automatically on your chosen schedule (daily, weekly, or real-time). The system pulls current available inventory from your warehouses and 3PLs, then sends it to Ulta Beauty so they always know what they can order.
Why it matters
Ulta Beauty doesn't want to order products you don't have in stock. The 846 lets them see your real-time availability before they place orders, reducing cancellations and backorders. This prevents disappointed buyers and cancellation headaches.
Functional Acknowledgement
What it is
This is a technical "message received" confirmation. When you send an 856 or 810 to Ulta Beauty, their EDI system automatically sends back a 997 saying "We received your document and it was formatted correctly." It doesn't mean they processed the order, just that the technical transmission worked.
How it works in Fulfil
Fulfil sends and receives 997s automatically for every EDI document exchange. Think of it as a delivery receipt for your business data. If something goes wrong in transmission, you'll know immediately instead of waiting days to find out Ulta Beauty never received your invoice.
Why it matters
EDI is like email but for business data. The 997 is like a read receipt: it confirms your message arrived and wasn't corrupted in transit. If a 997 shows errors, you know to resend the document before Ulta Beauty even processes it, preventing delays.
How to get started.
Connect with Ulta Beauty in 4 steps. Typical setup time is 2 to 3 weeks, depending on Ulta Beauty's testing requirements.
Request Guidelines
Contact Ulta Beauty's vendor relations team and request their EDI vendor guidelines document.
Submit to Fulfil
Send the guidelines to Fulfil support. We configure connections, mappings, and technical setup.
Complete Testing
Work with Ulta Beauty to complete their required EDI testing per their guidelines.
Go Live
Start receiving orders and automating fulfillment with Ulta Beauty.
Other retailers in Beauty & Wellness.
Explore other trading partners we integrate with.
FAQ
Common questions.
How long does Ulta Beauty EDI setup take?
What do I need from Ulta Beauty to get started?
Does Fulfil charge extra for Ulta Beauty EDI?
Can I use my 3PL with Ulta Beauty EDI?
Is this different from selling on Ulta Beauty's marketplace?
Ready to connect with
Ulta Beauty?
Let Fulfil handle the technical complexity of EDI so you can focus on growing your wholesale business.