EDI Document
860 Purchase Order Change.
Cancellations handled automatically.
When a trading partner needs to cancel or modify an existing purchase order, they send an 860. Fulfil automatically processes cancellations and flags other change types for manual review.
What an 860 can change.
The 860 Purchase Order Change Request allows trading partners to modify an existing purchase order (850) in several ways.
Automatic in Fulfil
- ✓ Full order cancellations (purpose code 01)
Manual Review Required
- · Quantity changes (increase or decrease)
- · Price changes
- · Delivery date modifications
- · Item substitutions
How 860 works in Fulfil.
Fulfil processes 860 documents differently depending on the type of change requested.
Trading partner sends 860
When a retailer or wholesaler needs to change or cancel an existing purchase order, their system sends an 860 document referencing the original PO number.
Fulfil reads the purpose code
Fulfil checks the transaction set purpose code in the 860. Purpose code 01 means cancellation. All other codes indicate a change that requires manual review.
Cancellations are applied automatically
If the purpose code is 01, Fulfil locates the sales order by PO number and marks it as Cancelled. The 860 status shows as Accepted in the EDI monitor. No manual action required.
Other changes are flagged for review
For quantity changes, price changes, or date modifications, Fulfil acknowledges the 860 and sends a Slack notification. You review the POC loop in the document, locate the original order, and apply the changes manually.
Common response type codes.
The POC loop in an 860 document uses response type codes to specify what changed. Each trading partner may use different codes. Refer to their EDI guidelines for the full list.
Cancellation
Full order cancellation. Processed automatically by Fulfil when purpose code 01 is present.
Unit Price/Quantity Change
Combined price and quantity update on one or more line items. Requires manual processing.
Quantity Increase
Trading partner wants to increase the ordered quantity on a line. Requires manual processing.
Quantity Decrease
Trading partner wants to reduce the ordered quantity on a line. Requires manual processing.
Price Change
Update to the unit price on one or more line items. Requires manual processing.
Related EDI documents.
The 860 modifies purchase orders created by the 850.